Job Title: Office Administrator

Reporting To: Operations Manager

Job Purpose:

The Office Administrator at BixiSoft Pvt. Ltd. plays a crucial role in efficiently managing and organizing office files, streamlining communication with internal staff and external contacts, assisting in recruitment processes, overseeing remote employees, maintaining financial records using Tally software, orchestrating travel arrangements, liaising with vendors, and fulfilling other responsibilities as assigned by the management

Key Responsibilities:

 

• File Management:

• Systematically maintain, organize, and archive office files and documents.

• Implement and manage a streamlined filing system to ensure quick retrieval of documents.

• Communication

• Serve as the primary contact for staff and external queries through the company website or social media platforms

• Draft, edit, and relay internal communications.

• Recruitment Assistance:

• Organize, schedule, and oversee interviews.

• Screen initial applications and CVs to ensure they match the role’s requirements.

• Efficiently coordinate the onboarding process for new hires.

 

• Remote Employee Supervision:

• Monitor the regular attendance and activities of remote employees.

• Act as a communication link between remote staff and the in-office team.

 

• Book-keeping:

• Accurately record daily financial transactions using Tally software.

• Assist in the monthly preparation and analysis of financial reports.

• Travel Coordination:

• Arrange air tickets, hotel bookings, and visa applications for staff when they travel for official purposes.

• Guarantee timely and cost-effective travel solutions.

• Vendor Liaison:

• Collaborate with vendors for office supplies and essential purchases.

• Negotiate contracts, ensuring the company receives both value for money and high quality.

 

• Ad-Hoc Responsibilities:

 

• Undertake additional tasks or projects as assigned by the management.

Essential Skills & Qualifications:

 

• Bachelor’s degree in Business Administration or a related field.

• Demonstrated proficiency in computer applications, especially MS Office Suite.

• Familiarity with Tally software or a strong willingness to learn.

• Stellar organizational and multitasking abilities.

• Effective communication skills in both written and verbal forms.

 

Desirable Qualities:

 

• Proactive and independent thinker with a knack for problem-solving.

• Robust interpersonal skills paired with a collaborative mindset.

• Prior experience in an administrative or office management role is a bonus.

Terms of Employment:

 

• Full-time position

• Office timings: Flexible to suit the company’s needs

• Probation period: 6 months

• Salary: Salary package will depend on the candidate’s experience, qualifications, and fit for the role.

Application Process:

Interested aspirants are invited to fill out the application form available on our careers page: https://bixisoft.com/careers/. Only shortlisted candidates will be approached for the interview process.