Executive Assistant (USA Shift)

About the role

We are seeking a highly organized and detail-oriented Executive Assistant (USA Shift) to support our senior management team. The ideal candidate will coordinate meetings, manage schedules across USA time zones, handle correspondence, and ensure smooth day-to-day operations. This position requires strong communication skills, professionalism, and the ability to thrive in a dynamic, fast-paced work environment.

Responsibilities

• Manage executive calendars and appointments across USA time zones
• Coordinate meetings, prepare agendas, and document minutes
• Handle confidential correspondence and sensitive information
• Prepare reports, presentations, and business documentation
• Arrange international travel and logistics
• Liaise between executives, teams, and external stakeholders
• Track ongoing projects and follow up on action items

Requirements & skills

• Bachelor’s degree in Business Administration or related field
• Excellent English communication (verbal & written)
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking abilities
• High level of discretion, reliability, and professionalism
• 2–3 years of experience as an Executive or Administrative Assistant